Personal Assistant & Project Coordinator (Onsite / Remote)

Personal Assistant & Project Coordinator (Onsite / Remote)
Location: Monterey Pennisula, CA. Must be able to work on-site and remotely / home office.
Type: Entry-level, Part-time position. Offers flexible work schedule.
Primary Requirements: Great computer skills, extraordinary Internet and MS Office skills.
Educational Requirements: College student to Bachelor's degree.
I. Position
Support senior executive as their Personal Assistant, and manage multiple projects and tasks simultaneously. Provide administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, manage various projects, arranging conference calls, and scheduling meetings.
II. Primary Tasks & Functions:
Conduct the following tasks and functions as part of the primary responsibilities for this position.
o Work closely with executive-level employees and offer general assistance.
o Run errands locally, and perform tasks at various locations.
o Liaise with internal staff at all levels.
o Prepare and edit email, correspondence, communications, presentations and other documents.
o File and retrieve corporate documents, records, and reports.
o Conduct research, assemble and analyze data to prepare reports and documents.
o Manage and maintain executives schedules, appointments and travel arrangements.
o Arrange and coordinate meetings and events.
o Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.
o Read and analyze incoming emails, memos, submissions, and reports to determine their significance and plan their distribution.
o Monitor, respond to and distribute incoming communications.
o Interact with external clients.
o Coordinate project-based work.
o Answer and manage incoming calls.
o Record, transcribe and distribute minutes of meetings.
o Maintain databases.
III. Key Knowledge:
o Clerical: Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.
o English Language: Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
o Customer and Personal Service: Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
IV. Position Requirements:
o Primary Requirements: Great computer skills, extraordinary Internet and MS Office skills.
o Educational Requirements: College student to Bachelor's degree. CSUMB / MPC Students are welcome to apply.
o Culture: Must be highly motivated, determined, and have a positive personality that works well with others. Must be a self starter, someone who can take a project and run it to successful completion.
V. Compensation & Growth Potential:
o Hourly rate: $14-$16/hour to start.
o Smart Phone
o This is an entry-level position with lots of growth potential.
RMA (Resource Management & Acquisitions(TM)) is an Equal Opportunity Recruitment Firm, working on behalf of our client, who is an Equal Opportunity Employer.

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