Administrative Assistant
Otto Construction Otto Construction Monterey, CA Monterey, CA Full-time Full-time $24 - $30 an hour $24 - $30 an hour 6 days ago 6 days ago 6 days ago
Summary:
This is an in-person position in our Monterey, CA office.
The Administrative Assistant manages all office needs and provides support to project teams and accounting.
ESSENTIAL DUTIES AND RESPONSIBILITIES include but are not limited to the following.
These duties describe the minimum activities of this position.
These duties are subject to change to accommodate the needs of the company.
OFFICE MANAGEMENT o Receive and route company calls, take messages as needed.
o Greet and direct all incoming Otto guests.
o Open and distribute all incoming mail and packages.
o Stamp/post all outgoing mail and packages.
o Maintain reservation schedule for conference room.
and training room; order lunches if needed.
o Maintain neatness of lobby and reception area.
o Maintain the cleanliness and neatness of the break room.
o Order office/kitchen/copier/plotter supplies and maintenance.
o With direction from IT, assist with troubleshooting IT issues.
OTHER o Assist and support project teams and accounting as needed.
o Process owner change requests, change orders and purchase.
o Process owner billings and prepare conditional or unconditional waivers.
o Process and create subcontractor change orders.
o Track and update subcontractor compliances.
o Assist with onboarding new employees.
o Make requested employee hotel reservations and verify invoices.
QUALIFICATION REQUIREMENTS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or
Experience:
5 years progressive office experience.
LANGUAGE SKILLS:
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to speak effectively in one-on-one situations with customers and employees.
MATHEMATICAL SKILLS:
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
REASONING ABILITY:
Ability to interpret a variety of instructions furnished in written and oral form.
CERTIFICATES, LICENSES, REGISTRATIONS:
Valid driver's license and good DMV record to operate vehicle on company's behalf.
SKILLS AND ABILITIES:
o Present and maintain professional communication and appearance o Recognized as a self-starter with ability to meet deadlines o Identify opportunities to assist others o Ability to work well with others and achieve team goals o Highly dependable with excellent attendance o Excellent organizational and time management skills o Experienced in:
Microsoft Office (Excel, Outlook, Word) PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to use hands to handle or feel objects, tools, or controls; reach with hands and arms; and talk or hear.
The employee frequently is required to sit, stand, and walk.
The employee is occasionally required to climb or balance, and stoop, kneel, crouch, or crawl.
The employee occasionally is required to lift and/or move up to 25 pounds and to walk up to mile daily.
Specific vision abilities required by this job include close vision and distance vision.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee occasionally works near moving mechanical parts; in outside weather conditions and is occasionally exposed to wet and/or humid conditions, and fumes or airborne particles.
The noise level in the work environment is usually moderate.
NOTE:
Otto Construction is a drug-, smoke- and alcohol-free workplace.
Drug testing is a requirement for employment.
Otto Construction is an Equal Opportunity Employer.
Job Type:
Full-time Pay:
$24.
00 - $30.
00 per hour
Benefits:
401(k) Dental insurance Health insurance Paid time off Vision insurance Schedule:
8 hour shift Monday to Friday Work Location:
In person OFFICE MANAGEMENT OTHER 401(k) Dental insurance Health insurance Paid time off Vision insurance 8 hour shift Monday to Friday.
Estimated Salary: $20 to $28 per hour based on qualifications.
Summary:
This is an in-person position in our Monterey, CA office.
The Administrative Assistant manages all office needs and provides support to project teams and accounting.
ESSENTIAL DUTIES AND RESPONSIBILITIES include but are not limited to the following.
These duties describe the minimum activities of this position.
These duties are subject to change to accommodate the needs of the company.
OFFICE MANAGEMENT o Receive and route company calls, take messages as needed.
o Greet and direct all incoming Otto guests.
o Open and distribute all incoming mail and packages.
o Stamp/post all outgoing mail and packages.
o Maintain reservation schedule for conference room.
and training room; order lunches if needed.
o Maintain neatness of lobby and reception area.
o Maintain the cleanliness and neatness of the break room.
o Order office/kitchen/copier/plotter supplies and maintenance.
o With direction from IT, assist with troubleshooting IT issues.
OTHER o Assist and support project teams and accounting as needed.
o Process owner change requests, change orders and purchase.
o Process owner billings and prepare conditional or unconditional waivers.
o Process and create subcontractor change orders.
o Track and update subcontractor compliances.
o Assist with onboarding new employees.
o Make requested employee hotel reservations and verify invoices.
QUALIFICATION REQUIREMENTS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or
Experience:
5 years progressive office experience.
LANGUAGE SKILLS:
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to speak effectively in one-on-one situations with customers and employees.
MATHEMATICAL SKILLS:
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
REASONING ABILITY:
Ability to interpret a variety of instructions furnished in written and oral form.
CERTIFICATES, LICENSES, REGISTRATIONS:
Valid driver's license and good DMV record to operate vehicle on company's behalf.
SKILLS AND ABILITIES:
o Present and maintain professional communication and appearance o Recognized as a self-starter with ability to meet deadlines o Identify opportunities to assist others o Ability to work well with others and achieve team goals o Highly dependable with excellent attendance o Excellent organizational and time management skills o Experienced in:
Microsoft Office (Excel, Outlook, Word) PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to use hands to handle or feel objects, tools, or controls; reach with hands and arms; and talk or hear.
The employee frequently is required to sit, stand, and walk.
The employee is occasionally required to climb or balance, and stoop, kneel, crouch, or crawl.
The employee occasionally is required to lift and/or move up to 25 pounds and to walk up to mile daily.
Specific vision abilities required by this job include close vision and distance vision.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee occasionally works near moving mechanical parts; in outside weather conditions and is occasionally exposed to wet and/or humid conditions, and fumes or airborne particles.
The noise level in the work environment is usually moderate.
NOTE:
Otto Construction is a drug-, smoke- and alcohol-free workplace.
Drug testing is a requirement for employment.
Otto Construction is an Equal Opportunity Employer.
Job Type:
Full-time Pay:
$24.
00 - $30.
00 per hour
Benefits:
401(k) Dental insurance Health insurance Paid time off Vision insurance Schedule:
8 hour shift Monday to Friday Work Location:
In person OFFICE MANAGEMENT OTHER 401(k) Dental insurance Health insurance Paid time off Vision insurance 8 hour shift Monday to Friday.
Estimated Salary: $20 to $28 per hour based on qualifications.
|
|
 | |
