Office Specialist I & II for the Monterey Peninsula WMD
Monterey Peninsula Water Management District Monterey Peninsula Water Management District Monterey, CA Monterey, CA Full-time Full-time $48,517 - $65,095 a year $48,517 - $65,095 a year 1 day ago 1 day ago 1 day ago Do you pride yourself on your attention to detail and organizational skills? Is working with people your thing? Are you proficient in Microsoft Office and Adobe PDF software programs? If so, the Monterey Peninsula Water Management District welcomes your application as Office Specialist I/II.
Regional Government Services and its staff are conducting this recruitment on behalf of MPWMD.
This role performs a wide variety of responsible advanced and specialized clerical, secretarial, and administrative work in support of District-wide programs and activities and to interface with managers and staff of each division to plan, coordinate, and schedule the flow of support services work.
Office Specialist I - This is the entry level class in the Office Specialist series.
This class is distinguished from the Office Specialist II by the performance of the more routine tasks and duties assigned to positions within the series including reception and routine clerical duties.
This class is typically an entry level class.
Office Specialist II - This is the full journey level class within the Office Specialist series.
Employees within this class are distinguished from the Office Specialist I by the performance of the full range of duties as assigned including composing correspondence, preparing, and compiling information for meetings, providing accurate information to public inquiries related to area of assignment, and exercising initiative and judgment in a variety of situations.
Employees at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.
CORE COMPETENCIES Accountability - Accepts responsibility for themselves in service to the public.
Adaptability and Flexibility - Shifts gears comfortably.
Attention to Detail - Accomplishes task with thoroughness and accuracy.
Communication - Conveys and exchanges thoughts, options, and information verbally and in writing.
Customer Service - Maintains ongoing client relationships.
Inclusiveness - Respects and values working in a diverse environment.
Interpersonal Relations and Skills - Builds relationships based on mutual trust and respect.
Results Orientation and Execution - Manages time and priorities effectively.
Teamwork - Works collaboratively with others to achieve a goal.
Time Management and Organization - Plans and executes plans for events, tasks, and processes in an efficient manner.
Examples of Duties THE IDEAL CANDIDATE WILL Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and customers.
Maintain the highest level of ethical behavior in all matters.
Work cooperatively and effectively as a team contributor on all assignments.
Multitask well and thrive in a fast-paced environment and meet constantly changing priorities.
Have strong attention to detail.
Have excellent customer service skills; and receives the public in person and over the phone using tact and diplomacy.
Demonstrate the ability to exercise judgment.
Have strong communication skills both in oral and written form, and the ability to communicate complex ideas.
Have expert skills in all Microsoft Office and Adobe PDF software programs.
Demonstrate the ability to establish and maintain effective work relationships contacted in the performance of their duties.
ABOUT THE MPWMD Since 1978, The Monterey Peninsula Water Management District has worked diligently to augment the area's water supply, promote water conservation and the integrated use of reclaimed water and repair, improve and augment the environment along local stream side habitats.
The Monterey Peninsula Water Management District's mission is to promote or provide a long-term sustainable water supply, and to manage and protect water resources for the benefit of the community and the environment.
Typical Qualifications _Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying.
A typical way to obtain the knowledge and abilities would be:
_ Office Specialist I Education:
Equivalent to a High School Diploma.
Experience:
One year of general office work experience.
Licenses:
Possession of, or ability to obtain, an appropriate, valid driver's license.
Knowledge of:
Operations, services, and activities within assigned division.
Microsoft Office Suite applications such as Word, PowerPoint, and Outlook.
Adobe pdf software editing programs such as Adobe Acrobat and Acrobat Pro.
Web design and graphics software Principles and practices of work scheduling.
Principles of business letter writing and basic report preparation.
Practices used in minute taking and preparation.
Modern office procedures, machinery, and computer equipment.
Principles and procedures of record keeping and filing.
Principles and procedures of accounting including accounts receivable functions.
Basic mathematics.
Methods and techniques of customer service.
English usage, spelling, grammar, and punctuation.
Ability to:
Plan, organize, prioritize, and schedule workflow between departments efficiently and effectively.
Perform responsible web content layout and management.
Perform responsible and difficult administrative work involving the use of independent judgment and personal initiative.
Adapt to changing technologies and learn functionality of new equipment and systems.
Perform multiple tasks and meet critical deadlines.
Perform arithmetic calculations quickly and accurately.
Prepare clear and concise reports.
Receive, review and route incoming and outgoing correspondence.
Operate a variety of office equipment including computers and supporting word processing and pdf editing applications.
Type at a speed necessary for successful job performance.
Independently respond to requests and inquiries from the general public.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.
Maintain physical condition appropriate to the performance of assigned duties and responsibilities.
Office Specialist II Education:
Equivalent to a High School Diploma.
Associate's degree preferred.
Experience:
Three years of increasingly responsible general office work experience involving heavy public contact.
Licenses:
Possession of, or ability to obtain, an appropriate, valid driver's license.
In addition to the qualifications for Office Specialist I:
Knowledge of:
Techniques supporting the use and operation of computer equipment including word processing, spreadsheets, and the use of graphics.
Principles and procedures of record keeping.
Basic principles and practices of accounting and bookkeeping.
Techniques used in dealing with delinquent accounts.
Modern Office procedures, machinery, and computer equipment Ability to:
Organize and schedule workflow efficiently and effectively.
Perform advanced personal computer operations and use advanced word processing, graphics, and spreadsheet applications.
Perform responsible clerical and office support work.
Adapt to changing technologies and learn functionality of new equipment and systems.
Perform arithmetic calculations quickly and accurately.
Maintain records and prepare computer generated reports.
Perform basic research, analyze, and evaluate data.
Maintain tactfulness and courtesy in high stress situations.
Perform mathematical calculations accurately and quickly.
Work independently in the absence of supervision, exercising good judgment and discretion.
Supplemental Information BENEFITS AND SALARY INFORMATION The starting salary will be commensurate with the experience, qualifications, and skills of the successful candidate within the salary range of $48,517 - $65,095 Annually DOQ/DOE.
The District offers a generous benefit package to include:
Retirement - CalPERS Retirement Plan, 2%@55 for Classic members and 2%@62 for PEPRA Members Medical, Dental, and Vision Care Insurance - MPWMD covers 95% of the premium for employees and qualified dependents.
Life Insurance - MPWMD covers 100% Short-Term Disability - MPWMD covers 50% Long-Term Disability - MPWMD pays 100% Vacation - Classic:
Ten (10) days per year, fifteen (15) days per year after 1 year of service, twenty (20) days per year after 5 years or service; PEPRA:
Ten (10) days per year for the first 3 years of service, with progressive increase up to Twenty (20) days per year after 8 years of service Holidays - Eleven (11) recognized paid holidays, two (2) personal days, and six (6) management leave days per year.
Sick Leave - Twelve (12) days of sick leave per year Deferred Compensation - Employee funded 457 plan available.
SELECTION PROCESS Applications must be submitted on-line through this applicant tracking system.
All materials must be complete and clearly indicate the candidate meets the minimum qualifications.
All statements made on the application, resume, and supplemental materials are subject to verification.
False statements may be cause for immediate disqualification, removal from eligibility list or discharge from employment.
The deadline to apply is November 30, 2023.
Click here to apply:
https:
//bit.
ly/MPWMD_OfficeSpecialist Application - (Pass/Fail) Applications are screened based on the criteria indicated in this announcement.
Incomplete, late, emailed, and faxed applications will not be accepted.
Resumes are not considered in lieu of the required employment application.
Certificates, resumes, and/or cover letters must be uploaded with your application through this applicant tracking system.
Minimum Qualifications (MQ) Appraisal - (Pass/Fail) All completed applications and supplemental questionnaires will be reviewed for each applicant's ability to meet the minimum work experience, training, and education qualifications.
Online Skills Assessment - (Pass/Fail) An Online Skills Exam may be used to evaluate candidates' knowledge, skills, and abilities for the position.
The Online Skills Assessment exam is conducted via a video conference platform.
Remote Screening - (Pass/Fail) A remote screening process (tentatively scheduled for the beginning of December 2023) may be used to verify qualifications and evaluate candidate's knowledge and skills for the position.
Successful candidates will be placed on an eligible list and will be submitted to MPWMD for further consideration.
All communication and notices will be sent via e-mail.
Additional inquiries about the position may be directed to Maura Griffin at email protected .
Neither Regional Government Services nor the MPWMD are responsible for failure of internet forms or email in submitting your application.
Candidates who may require special assistance in any phase of the application or selection process should advise RGS by emailing email protected .
The Monterey Peninsula Water Management District is an Equal Opportunity Employer.
Job Type:
Full-time Pay:
$48,517.
00 - $65,095.
00 per year
Benefits:
Dental insurance Health insurance Life insurance Paid time off Retirement plan Vision insurance Schedule:
8 hour shift Monday to Friday Ability to commute/relocate:
Monterey, CA 93940:
Reliably commute or planning to relocate before starting work (Required) Work Location:
Hybrid remote in Monterey, CA 93940.
Estimated Salary: $20 to $28 per hour based on qualifications.
Regional Government Services and its staff are conducting this recruitment on behalf of MPWMD.
This role performs a wide variety of responsible advanced and specialized clerical, secretarial, and administrative work in support of District-wide programs and activities and to interface with managers and staff of each division to plan, coordinate, and schedule the flow of support services work.
Office Specialist I - This is the entry level class in the Office Specialist series.
This class is distinguished from the Office Specialist II by the performance of the more routine tasks and duties assigned to positions within the series including reception and routine clerical duties.
This class is typically an entry level class.
Office Specialist II - This is the full journey level class within the Office Specialist series.
Employees within this class are distinguished from the Office Specialist I by the performance of the full range of duties as assigned including composing correspondence, preparing, and compiling information for meetings, providing accurate information to public inquiries related to area of assignment, and exercising initiative and judgment in a variety of situations.
Employees at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.
CORE COMPETENCIES Accountability - Accepts responsibility for themselves in service to the public.
Adaptability and Flexibility - Shifts gears comfortably.
Attention to Detail - Accomplishes task with thoroughness and accuracy.
Communication - Conveys and exchanges thoughts, options, and information verbally and in writing.
Customer Service - Maintains ongoing client relationships.
Inclusiveness - Respects and values working in a diverse environment.
Interpersonal Relations and Skills - Builds relationships based on mutual trust and respect.
Results Orientation and Execution - Manages time and priorities effectively.
Teamwork - Works collaboratively with others to achieve a goal.
Time Management and Organization - Plans and executes plans for events, tasks, and processes in an efficient manner.
Examples of Duties THE IDEAL CANDIDATE WILL Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and customers.
Maintain the highest level of ethical behavior in all matters.
Work cooperatively and effectively as a team contributor on all assignments.
Multitask well and thrive in a fast-paced environment and meet constantly changing priorities.
Have strong attention to detail.
Have excellent customer service skills; and receives the public in person and over the phone using tact and diplomacy.
Demonstrate the ability to exercise judgment.
Have strong communication skills both in oral and written form, and the ability to communicate complex ideas.
Have expert skills in all Microsoft Office and Adobe PDF software programs.
Demonstrate the ability to establish and maintain effective work relationships contacted in the performance of their duties.
ABOUT THE MPWMD Since 1978, The Monterey Peninsula Water Management District has worked diligently to augment the area's water supply, promote water conservation and the integrated use of reclaimed water and repair, improve and augment the environment along local stream side habitats.
The Monterey Peninsula Water Management District's mission is to promote or provide a long-term sustainable water supply, and to manage and protect water resources for the benefit of the community and the environment.
Typical Qualifications _Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying.
A typical way to obtain the knowledge and abilities would be:
_ Office Specialist I Education:
Equivalent to a High School Diploma.
Experience:
One year of general office work experience.
Licenses:
Possession of, or ability to obtain, an appropriate, valid driver's license.
Knowledge of:
Operations, services, and activities within assigned division.
Microsoft Office Suite applications such as Word, PowerPoint, and Outlook.
Adobe pdf software editing programs such as Adobe Acrobat and Acrobat Pro.
Web design and graphics software Principles and practices of work scheduling.
Principles of business letter writing and basic report preparation.
Practices used in minute taking and preparation.
Modern office procedures, machinery, and computer equipment.
Principles and procedures of record keeping and filing.
Principles and procedures of accounting including accounts receivable functions.
Basic mathematics.
Methods and techniques of customer service.
English usage, spelling, grammar, and punctuation.
Ability to:
Plan, organize, prioritize, and schedule workflow between departments efficiently and effectively.
Perform responsible web content layout and management.
Perform responsible and difficult administrative work involving the use of independent judgment and personal initiative.
Adapt to changing technologies and learn functionality of new equipment and systems.
Perform multiple tasks and meet critical deadlines.
Perform arithmetic calculations quickly and accurately.
Prepare clear and concise reports.
Receive, review and route incoming and outgoing correspondence.
Operate a variety of office equipment including computers and supporting word processing and pdf editing applications.
Type at a speed necessary for successful job performance.
Independently respond to requests and inquiries from the general public.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.
Maintain physical condition appropriate to the performance of assigned duties and responsibilities.
Office Specialist II Education:
Equivalent to a High School Diploma.
Associate's degree preferred.
Experience:
Three years of increasingly responsible general office work experience involving heavy public contact.
Licenses:
Possession of, or ability to obtain, an appropriate, valid driver's license.
In addition to the qualifications for Office Specialist I:
Knowledge of:
Techniques supporting the use and operation of computer equipment including word processing, spreadsheets, and the use of graphics.
Principles and procedures of record keeping.
Basic principles and practices of accounting and bookkeeping.
Techniques used in dealing with delinquent accounts.
Modern Office procedures, machinery, and computer equipment Ability to:
Organize and schedule workflow efficiently and effectively.
Perform advanced personal computer operations and use advanced word processing, graphics, and spreadsheet applications.
Perform responsible clerical and office support work.
Adapt to changing technologies and learn functionality of new equipment and systems.
Perform arithmetic calculations quickly and accurately.
Maintain records and prepare computer generated reports.
Perform basic research, analyze, and evaluate data.
Maintain tactfulness and courtesy in high stress situations.
Perform mathematical calculations accurately and quickly.
Work independently in the absence of supervision, exercising good judgment and discretion.
Supplemental Information BENEFITS AND SALARY INFORMATION The starting salary will be commensurate with the experience, qualifications, and skills of the successful candidate within the salary range of $48,517 - $65,095 Annually DOQ/DOE.
The District offers a generous benefit package to include:
Retirement - CalPERS Retirement Plan, 2%@55 for Classic members and 2%@62 for PEPRA Members Medical, Dental, and Vision Care Insurance - MPWMD covers 95% of the premium for employees and qualified dependents.
Life Insurance - MPWMD covers 100% Short-Term Disability - MPWMD covers 50% Long-Term Disability - MPWMD pays 100% Vacation - Classic:
Ten (10) days per year, fifteen (15) days per year after 1 year of service, twenty (20) days per year after 5 years or service; PEPRA:
Ten (10) days per year for the first 3 years of service, with progressive increase up to Twenty (20) days per year after 8 years of service Holidays - Eleven (11) recognized paid holidays, two (2) personal days, and six (6) management leave days per year.
Sick Leave - Twelve (12) days of sick leave per year Deferred Compensation - Employee funded 457 plan available.
SELECTION PROCESS Applications must be submitted on-line through this applicant tracking system.
All materials must be complete and clearly indicate the candidate meets the minimum qualifications.
All statements made on the application, resume, and supplemental materials are subject to verification.
False statements may be cause for immediate disqualification, removal from eligibility list or discharge from employment.
The deadline to apply is November 30, 2023.
Click here to apply:
https:
//bit.
ly/MPWMD_OfficeSpecialist Application - (Pass/Fail) Applications are screened based on the criteria indicated in this announcement.
Incomplete, late, emailed, and faxed applications will not be accepted.
Resumes are not considered in lieu of the required employment application.
Certificates, resumes, and/or cover letters must be uploaded with your application through this applicant tracking system.
Minimum Qualifications (MQ) Appraisal - (Pass/Fail) All completed applications and supplemental questionnaires will be reviewed for each applicant's ability to meet the minimum work experience, training, and education qualifications.
Online Skills Assessment - (Pass/Fail) An Online Skills Exam may be used to evaluate candidates' knowledge, skills, and abilities for the position.
The Online Skills Assessment exam is conducted via a video conference platform.
Remote Screening - (Pass/Fail) A remote screening process (tentatively scheduled for the beginning of December 2023) may be used to verify qualifications and evaluate candidate's knowledge and skills for the position.
Successful candidates will be placed on an eligible list and will be submitted to MPWMD for further consideration.
All communication and notices will be sent via e-mail.
Additional inquiries about the position may be directed to Maura Griffin at email protected .
Neither Regional Government Services nor the MPWMD are responsible for failure of internet forms or email in submitting your application.
Candidates who may require special assistance in any phase of the application or selection process should advise RGS by emailing email protected .
The Monterey Peninsula Water Management District is an Equal Opportunity Employer.
Job Type:
Full-time Pay:
$48,517.
00 - $65,095.
00 per year
Benefits:
Dental insurance Health insurance Life insurance Paid time off Retirement plan Vision insurance Schedule:
8 hour shift Monday to Friday Ability to commute/relocate:
Monterey, CA 93940:
Reliably commute or planning to relocate before starting work (Required) Work Location:
Hybrid remote in Monterey, CA 93940.
Estimated Salary: $20 to $28 per hour based on qualifications.
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