Event Manager
4.
0 Quick Apply Full-time Contract 21 hours ago Full Job Description Overview:
Seeking an experienced, motivated, and team-oriented event management professional with at least three years of event coordination/event management experience.
The Naval Postgraduate School Center for Homeland Defense and Security (CHDS) has been the nation's premier provider of Homeland Security education since 2002.
Housed within CHDS, the Executive Education Programoffers customized homeland security seminars, symposia, workshops, and short courses for senior elected officials, government agencies, and related organizations on the campus of the Naval Postgraduate School in Monterey, CA, and around the country.
The Event Managercoordinates and oversees 20
events annually in Monterey, CA, and elsewhere nationwide.
Solid candidates must be able to follow established processes, work well within a team, anticipate project needs, discern work priorities, meet deadlines with little supervision, be willing to work occasional evenings and weekends to meet project deadlines, and be able to travel up to two weeks each month.
Responsibilities:
Serve as program liaison to CHDS Program Leads and/or elected officials' offices before, during, and after event delivery; maintain high levels of professionalism and confidence when interfacing with CHDS leadership, guest speakers, senior officials, and event participants Conduct thorough market research for event venues, materials, or services; create detailed RFPs (requests for proposal); review and evaluate vendor proposals to determine fair market value; negotiate and execute contracts; manage event banquet event orders (BEOs) Coordinate travel schedules, airfare, ground transportation, and lodging; communicate with the CHDS team, speakers, and students to provide and reinforce travel guidance Create and manage event budgets; review and reconcile event invoices; generate final expense reports; comply with CHDS and contractor purchase procedures Review and edit seminar presentations and agendas; print and assemble seminar handouts, table tent cards, name badges, etc.
; coordinate shipment of materials to event location when necessary Provide full on-site event coordination; manage meeting space setup and vendor services; participate in event rehearsals and hot washes; update event registration in the CHDS system; coordinate event survey distribution; provide event data to Program leadership for reporting Input and maintain online database documentation Report to Program leadership throughout the planning and execution phases with minimal supervision
Qualifications:
Bachelor's Degree in Business, Hospitality, or a related field Three
years of event coordination/event management experience Required Skills:
Proficiency in all Microsoft Office applications Proficiency in virtual engagement tools (e.
g.
, Zoom, Mentimeter, etc.
) Professional and confident communications skills (both verbal and written) Strong hospitality and customer service skills High-level organization and sharp attention to detail Ability to manage multiple projects simultaneously and efficiently A trained eye for high-quality event execution Ability to instinctively solve problems and adapt quickly in a fast-paced environment Demonstrated success in working with colleagues and superiors while maintaining a team-focused approach Experience in supporting executives, government officials, and/or other senior leaders Familiarity with government travel regulations (preferred) Experience in report-writing and graphics software (preferred) Salary and
Benefits:
Competitive salary Employee benefits through Creek Technologies Company include healthcare, 401k, paid time off, and continuing education reimbursement Job Type:
Full-time, permanent, with a 90-day probationary period Application Requirements:
Applicant must be a U.
S.
citizen with the ability to pass a background check and obtain a Security Clearance.
Application Deadline:
March 15, 2023 Job Types:
Full-time, Contract Pay:
$60,000.
00 - $70,000.
00 per year
Benefits:
401(k) Dental insurance Health insurance Health savings account Life insurance Paid time off Professional development assistance Tuition reimbursement Vision insurance Schedule:
Monday to Friday Ability to commute/relocate:
Monterey, CA:
Reliably commute or planning to relocate before starting work (Required)
Experience:
Events management:
1 year (Preferred) Customer service:
1 year (Preferred) Work Location:
One location Quick Apply.
Estimated Salary: $20 to $28 per hour based on qualifications.
0 Quick Apply Full-time Contract 21 hours ago Full Job Description Overview:
Seeking an experienced, motivated, and team-oriented event management professional with at least three years of event coordination/event management experience.
The Naval Postgraduate School Center for Homeland Defense and Security (CHDS) has been the nation's premier provider of Homeland Security education since 2002.
Housed within CHDS, the Executive Education Programoffers customized homeland security seminars, symposia, workshops, and short courses for senior elected officials, government agencies, and related organizations on the campus of the Naval Postgraduate School in Monterey, CA, and around the country.
The Event Managercoordinates and oversees 20
events annually in Monterey, CA, and elsewhere nationwide.
Solid candidates must be able to follow established processes, work well within a team, anticipate project needs, discern work priorities, meet deadlines with little supervision, be willing to work occasional evenings and weekends to meet project deadlines, and be able to travel up to two weeks each month.
Responsibilities:
Serve as program liaison to CHDS Program Leads and/or elected officials' offices before, during, and after event delivery; maintain high levels of professionalism and confidence when interfacing with CHDS leadership, guest speakers, senior officials, and event participants Conduct thorough market research for event venues, materials, or services; create detailed RFPs (requests for proposal); review and evaluate vendor proposals to determine fair market value; negotiate and execute contracts; manage event banquet event orders (BEOs) Coordinate travel schedules, airfare, ground transportation, and lodging; communicate with the CHDS team, speakers, and students to provide and reinforce travel guidance Create and manage event budgets; review and reconcile event invoices; generate final expense reports; comply with CHDS and contractor purchase procedures Review and edit seminar presentations and agendas; print and assemble seminar handouts, table tent cards, name badges, etc.
; coordinate shipment of materials to event location when necessary Provide full on-site event coordination; manage meeting space setup and vendor services; participate in event rehearsals and hot washes; update event registration in the CHDS system; coordinate event survey distribution; provide event data to Program leadership for reporting Input and maintain online database documentation Report to Program leadership throughout the planning and execution phases with minimal supervision
Qualifications:
Bachelor's Degree in Business, Hospitality, or a related field Three
years of event coordination/event management experience Required Skills:
Proficiency in all Microsoft Office applications Proficiency in virtual engagement tools (e.
g.
, Zoom, Mentimeter, etc.
) Professional and confident communications skills (both verbal and written) Strong hospitality and customer service skills High-level organization and sharp attention to detail Ability to manage multiple projects simultaneously and efficiently A trained eye for high-quality event execution Ability to instinctively solve problems and adapt quickly in a fast-paced environment Demonstrated success in working with colleagues and superiors while maintaining a team-focused approach Experience in supporting executives, government officials, and/or other senior leaders Familiarity with government travel regulations (preferred) Experience in report-writing and graphics software (preferred) Salary and
Benefits:
Competitive salary Employee benefits through Creek Technologies Company include healthcare, 401k, paid time off, and continuing education reimbursement Job Type:
Full-time, permanent, with a 90-day probationary period Application Requirements:
Applicant must be a U.
S.
citizen with the ability to pass a background check and obtain a Security Clearance.
Application Deadline:
March 15, 2023 Job Types:
Full-time, Contract Pay:
$60,000.
00 - $70,000.
00 per year
Benefits:
401(k) Dental insurance Health insurance Health savings account Life insurance Paid time off Professional development assistance Tuition reimbursement Vision insurance Schedule:
Monday to Friday Ability to commute/relocate:
Monterey, CA:
Reliably commute or planning to relocate before starting work (Required)
Experience:
Events management:
1 year (Preferred) Customer service:
1 year (Preferred) Work Location:
One location Quick Apply.
Estimated Salary: $20 to $28 per hour based on qualifications.
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